60% Conversion in High-Volume Recruiting with AI Leyla

60%

Conversion rate from website visit to completed application

100%

Complete application documents

-30%

Time savings per applicant

Client:

mitarbeiter.com® (Brand of Marketing Wizards GmbH)

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Industry:

Recruiting / HR Consulting (Social & Performance Recruiting)
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Company size:

Leading agency in the DACH region
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Website:

https://mitarbeiter.com
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Solution used:

AI recruiter “Leyla”

Executive Summary

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The social and performance recruiting agency mitarbeiter.com, specializing in high-volume recruiting, faced the challenge of processing large applicant volumes efficiently while ensuring candidate quality.

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To reduce manual effort and shorten time-to-hire, mitarbeiter.com implemented the AI recruiting assistant Leyla. Leyla conducts automated first interviews and qualification steps via WhatsApp, evaluates documents, and schedules appointments.

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The results are compelling:

A 60% conversion rate (from website visit to completed application),
Significantly higher-quality candidate profiles,
100% complete application documents, and
Massive efficiency gains for recruiters.

mitarbeiter.com: Leading Agency for Social Media Recruiting

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mitarbeiter.com is a leading agency for social media recruiting and employer branding in the German-speaking region, founded in 2018. With a strong focus on performance and high-volume recruiting (from 5–10 hires/month), the agency supports companies across industries in attracting qualified candidates via digital channels. Their performance-based pricing model underscores their commitment to measurable results and minimal cost per hire.

The Challenge

Scalability Issues in High-Volume Recruiting

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The success of mitarbeiter.com brought operational challenges. Their social media campaigns generated a very high number of applicants, but with fluctuating quality. This led to:

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High manual effort: Recruiters spent hours reviewing unsuitable or incomplete applications.
Inefficient communication: Candidates were hard to reach, and scheduling interviews was cumbersome and time-consuming.
Delays in the process: Incomplete documents, difficult contact, and frequent no-shows led to long time-to-hire durations.

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It became clear that an innovative, scalable solution was needed—one that could speed up the process while maintaining quality.

Why Qualimero

Why Qualimero

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In search of a technology that could handle high inquiry volumes and meet the specific demands of performance recruiting, mitarbeiter.com evaluated several vendors.

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Standard chatbots were ruled out as they lacked the depth in qualification and precision in evaluation.

Qualimero stood out for its AI employees’ ability to reliably apply complex knowledge without hallucinations.

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A key factor was the ability to train the AI specifically for each job posting and mitarbeiter.com’s internal know-how. Also important: fast, seamless integration into existing systems and Qualimero’s partnership-oriented approach.

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“We needed a solution that wasn’t just automated, but smart enough to meet our high quality standards in recruiting. Qualimero convinced us with an AI that qualifies candidates precisely based on our job requirements and integrates quickly and easily into our processes.”

— Andreas, Head of Recruiting, mitarbeiter.com

The Solution

Leyla Recruiter

Intelligent Interviewing

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Leyla creates a custom interview guide based on the job posting and conducts structured interviews via WhatsApp to assess candidate suitability. This process is fast, efficient, and uses a candidate-preferred channel: WhatsApp.

Automated Document Checking

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Leyla proactively requests missing documents like CVs or certificates and evaluates them to ensure completeness.

Precise Pre-Qualification

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Leyla uses interview answers and documents to score candidates and identify the most suitable ones. The criteria are tailored to the specific job.

Seamless Appointment Scheduling

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Qualified candidates are invited directly by Leyla to schedule interviews. Leyla checks the recruiter’s calendar and automatically books the appointment.

Leyla, powered by Qualimero, hat unsere Vorqualifizierung revolutioniert. Wir sprechen nur noch mit Top-Kandidaten und sparen Stunden bei der Sichtung.

Carlo Credo

Geschäftsführer

The Results

60% Conversion Rate and Higher-Quality Applications

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The conversion rate from website visitors to completed applications rose to 60%, with consistently high candidate quality.

70% Time Savings per Application

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Thanks to precise pre-qualification, recruiters receive only relevant and complete candidate profiles—saving valuable time and resources.

Symbolischer Raketenstart für den schnellen und nachhaltigen Erfolg von Qualimero im Bereich KI-gestützte digitale Mitarbeiter.

100% Complete Documentation

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Leyla ensures all necessary documents are present before forwarding a candidate and checks them for completeness and accuracy.

Automated Scheduling

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The back-and-forth of scheduling is eliminated. Appointments are booked directly in calendars.

100% Scalable

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Whether 20 or 200 applications per day, Leyla scales effortlessly and relieves the entire HR team.

Conclusion

AI-Powered Recruiting for the Future

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With the implementation of Qualimero’s AI assistant Leyla, mitarbeiter.com has shown how technological partnerships can solve the challenges of modern high-volume recruiting.

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By automating the time-intensive early phases of the application process, the agency drastically increased efficiency, improved candidate quality, and modernized the candidate experience.

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Qualimero’s solution enables mitarbeiter.com to scale their business model successfully while delivering fast, cost-effective, and high-quality recruiting results to clients.